Members Present: Aaron Montemayor (Chair), Jerry Oliver, Marla Madison, Christine Harris, Chris Benfer

BVCOG Staff: Crystal Crowell, Sherry Falgout

Membership Demographics
The Membership Committee reviewed membership demographics of the CTHPC and determined that recruitment efforts should target the following areas:
° Minority representation
° Concho Plateau, Bryan, and Temple-Killeen HSDAs
° HIV positive individuals
° Infected population
° Injection Drug Users (IDUs)

Core Competencies
The Membership Committee reviewed the core competencies of the CTHPC to determine core competencies that the Committee should recruit.

The Committee still needs to prioritize the core competencies for the CTHPC and each committee.

New Applicant Information
The Membership Committee wants to develop a procedure for selecting applicants for membership. CTHPC membership is now at a good capacity, so the Committee needs to be more selective. A profile will be created to identify characteristics desired in a new member and then the Committee will recruit applicants. The decision to recommend an applicant for membership will be objective and based on demographic and core competency data for the CTHPC. Aaron Montemayor will develop a one-page work plan for the Committee.

Crystal Crowell informed the Committee that a membership committee member who was unable to attend had advised against one of the applicants for membership and wanted Ms. Crowell to bring it up during the committee meeting. The Committee did not want her to identify the applicant. The Membership Committee will vote to approve or not approve an applicant for membership based on the profile of the applicant not the individual's personality.

Four membership applications were reviewed. The Membership Committee voted in favor of recommending Juan Gomez and Leatrice Bines for membership. The Committee voted three to two against recommending Karen Breeding or Edwin Bicknell for membership.

This information will be presented to the CTHPC for a second vote. The Committee has never voted against recommending an applicant for membership. If a member is not selected after the CTHPC vote, a letter will be sent to notify the applicants who were not selected. The letter will explain that the Membership Committee is targeting a specific population for CTHPC membership, the individual is still welcome attend the meetings, and the CTHPC is recruiting for LNATFs.

BVCOG will determine if there is written documentation to clarify what characteristics are included under the core competency of diversity. A mental health provider may be considered to have diversity as a core competency.

Membership Attendance
Jason Sabo has been inactive and absent from CTHPC and committee meetings for one year. Chandra Taylor has three excused absences but her inability to participate should be addressed. The Membership Committee reviewed the CTHPC bylaws. A recommendation will be made to the Executive Committee and then to the CTHPC. The bylaws also state that the member in question should be notified of his/her standing on the Council and that they are in jeopardy of losing their membership on the Council.

BVCOG will develop a draft template letter for the Membership Committee Chair to use when notifying members that their CTHPC membership may be terminated. The letter will also be sent to CTHPC Chair and BVCOG.

Pending Tasks
There is a draft orientation manual for new members of the CTHPC. An informational flyer and at-a-glace document were suggested as methods to inform potential members and other interested entities about the CTHPC. These topics will be discussed at the next committee meeting.

Adjournment
The Membership Committee meeting adjourned at 1:49 p.m.