CTHPCA Members present: Parker Willson- Chair, Marla Madison, Janet Cates, Sissy Riffin, Sam Guerrero, Cynthia Juniper, Eric Todd

BVCOG staff present: Christopher Hamilton, Crystal Crowell, Megan Wright

DSHS staff present: Brenda Howell and Laura Moch

The meeting was called to order at 1:00 p.m.

Austin HSDA State Services 2004-05 Reallocation
BVCOG presented the Austin HSDA reallocation request to the Allocation Committee. The request is for the State Services 2004-05 Ambulatory Outpatient Care and Food Bank categories. $10,000 is available for reallocation in Ambulatory Outpatient Care and $26,983.91 is available in Food Bank.

After discussion of how the money was allocated last year, why there are funds available at this late date for reallocation, and other details, the Allocation Committee approved the following reallocation to be recommended to the Executive Committee:

The Committee committed to continuing the $10,000 Case Management increase for the following grant year. $5,000 was kept in Food Bank due to a provider's statement that the $5,000 could be spent by the end of the State Services contract on August 31, 2005.

Austin HSDA State Services 2005-06 Food Bank Reallocation
The money originally allocated to Food Bank in State Services 2005-06 is being reallocated due to the current contractor's decision not to reapply for the funds. A substantial amount of additional Food Bank funds have become available through Title I in Austin, so the need for the currently allocated Food Bank money in this area has come into question and was brought to the committee for evaluation and re-allocation.

After a discussion of the State Services 04-05 reallocation completed at the same meeting and the current State Services 05-06 allocations, the Committee agreed to recommend the following reallocation for approval by the Executive Committee:

Other Reallocation Business
The Committee agreed that a policy for reallocations among multiple agencies in a single HSDA should be created. BVCOG will draft a policy and send it to the Committee.

Core 6 Service Categories, Threshold Setting, and Scenario Planning Training
BVCOG presented training on threshold setting and scenario planning, which must be conducted prior to setting actual allocations.
Following the training, the Committee discussed and practiced various methods for conducting the two processes. There was also discussion regarding reallocating funds across HSDAs - this is now possible if a core 6 service category in another area needs funds. However, reallocating funds to a different HSDA does not mean that the reallocated amount will be given to the HSDA the following funding cycle. Approval for transferring across HSDAs must come from DSHS.

The meeting was adjourned at 4:00 p.m.