These are the most current versions of BVCOG's monitoring tools.

If you have any questions, please contact Kristi Hanle at khanle@bvcog.org

Clinical Tools
Clinical Case Management Client File Review Download file
Clinical Case Management File Review Download file
Medical Care Review Tool Download file

Programmatic Tools
Program and Clinical Monitoring-Policy Checklist Download file
Programmatic Monitoring Evidence Matrix Download file
Programmatic Site Visit Tool Download file
HOPWA Monitoring Evidence Matrix Download file
HOPWA Tools Download file
HOPWA Monitoring-Policy Checklist Download file
Mental Health Provider Tool Download file
Priority Assessment Tool Download file
Personnel File Review Download file

Data Management Tools
Data Management Tool Download file

Fiscal Tools
Fiscal Tool Download file

Posted by BVCOG-HIV at 04:23 PM | Permalink

Following is the HOPWA Reallocation Request Form. If you have any questions, please contact Kristi Hanle. Once the form is complete, please send it and any additional documentation to Kristi Hanle, khanle@bvcog.org.

Download file

Posted by BVCOG-HIV at 08:35 AM | Permalink

Following is the Ryan White Title II and State Services Quarterly Report form.

Download file Subcontractor Quarterly Report: Revised June 2009 - MS Word

Posted by BVCOG-HIV at 08:22 AM | Permalink

Please use the following form when requesting a contract amendment. When complete, please send the form and any necessary documentation to Kristi Hanle, khanle@bvcog.org.

Download file

Posted by BVCOG-HIV at 10:47 AM | Permalink

Please use the following form for all reallocation requests. When complete please send the form to Courtney McElhaney, cmcelhaney@bvcog.org, and Kristi Hanle, khanle@bvcog.org.

Download file

Posted by BVCOG-HIV at 08:34 AM | Permalink

Data management and ARIES user resource documents:

Monitoring and Quality Management
Data Management Monitoring Tool (updated March 2007)
ARIES Desktop Review Tool

Forms:
ARIES New User Form
ARIES Certificate Request Form
New Agency Form
Contract Form
Service Category Worksheet Use with Contract Form
ARIES Laptop Agreement
ARIES Client Consent Form
Spanish ARIES Client Consent Form
Authorization to Revoke Sharing Form

BVCOG Technical Assistance:
ARIES Certificate Installation
Requesting a Certificate (Flash required)
Ensuring Secure ARIES Access
Case Management Service Units Guidance
Quick Reference ARIES Taxonomy (Updated April 2008)
ARIES Basics
ARIES Care Plans
Care Plan & Referral Expecations - DSHS & BVCOG
ARIES Crosstab Reports

DSHS Technical Assistance Documents
Taxonomy
Case Management Definitions and Explanations (Dec 2005)
Ambulatory/Outpatient Care TA Bulletin
Reporting Health Insurance in ARIES

Posted by BVCOG-HIV at 11:00 AM | Permalink

Following are the Ryan White Title II and State Services Quarterly Report form and instructions.

Download file Subcontractor Quarterly Report: Revised May 2007 - MS Word

Download file Instructions for Subcontractor Quarterly Report: Revised May 2007 - MS Word

Download file Sample Quarterly Report: Revised May 2007 - MS Word

Posted by BVCOG-HIV at 04:57 PM | Permalink

Below you will find the continuation RFA and related forms for Ryan White Title II, State Services, and HOPWA due February 23, 2007. Please note that all of these contracts will start April 1, 2007. Since there have been a couple of questions about this, I want to clarify that the amended contract years for State Services and HOPWA are only applicable for this year and will not be permanent changes.

Please read all documents carefully as there are some different requirements for this application, as well as some new contractual requirements. If you have any questions related to the application or any requirements, please do not hesitate to contact Crystal Crowell.

Please note, there is an error in the previous RFA Program Guidance allocation tables (pages 3 - 4) that showed State Services funds spanning from April 1, 2007 to August 31, 2008. The correct date range is April 1, 2007 to August 31, 2007, a 5 month period. The file available for download below has been corrected.

Download file - Cover Memo RFA 2007 PDF
Download file - Program Guidance and Instructions - MS Word
Download file - Combined Forms for All Contractors (all applicants must submit regardless of funding received) - MS Word
Download file - Forms Specific to Ryan White Title II Funds - MS Word
Download file Forms Specific to HIV Health and Social Services (State Services) Funds - MS Word
Download file Forms Specific to Housing Opportunities for People With AIDS (HOPWA) Funds - MS Word

Posted by BVCOG-HIV at 02:59 PM | Permalink

Following is the form for BVCOG-HIV subcontractors to submit with their signed contract.
Download file MS Word

Posted by BVCOG-HIV at 03:09 PM | Permalink

The following files are the updated reallocation policy (part of subcontractor policies, section 2.09) and the accompanying reallocation request form.
Reallocation Request Policy - updated August 2007 (PDF)

Download file Reallocation request form - updated November 2008 (MS Word)

Download file Blank Table 1 (Excel)

Download file Budget Revision - (Excel)

Posted by BVCOG-HIV at 03:37 PM | Permalink

New documents for HOPWA reporting:
Blank HOPWA FSR Download file Excel
FSR attachment, exhibit A Download file Excel
HOWA Quarterly Report Download file Word

Posted by BVCOG-HIV at 04:27 PM | Permalink