BVCOG-HIV Services http://hiv.bvcog.org/ en Copyright 2011 Wed, 08 Jun 2011 11:45:00 -0600 http://www.sixapart.com/movabletype/?v=3.2 http://blogs.law.harvard.edu/tech/rss BVCOG HIV Program Policies and Procedures, Updated June 2011 The BVCOG HIV Program updated their policies and procedures in June 2011. Included in this document are the policies and procedures for internal operations of the HIV Administrative Agency, including monitoring, planning, and data management, as well as policies and procedures that outline requirements for BVCOG's HIV subcontractors.

The complete set of BVCOG HIV policies and procedures is available here.
The markup of changes from the previous policies and procedures is available here.

]]> http://hiv.bvcog.org/2011/06/bvcog_hiv_program_policies_and.html http://hiv.bvcog.org/2011/06/bvcog_hiv_program_policies_and.html Wed, 08 Jun 2011 11:45:00 -0600 2011-12 Ryan White Part B, State Services & HOPWA Funding Awards Funding awards for Ryan White Part B, State Services, and HOPWA 2011-12 are now available.

Ryan White Part B 2011-12 awards Download file
State Services 2011-12 awards Download file
HOPWA 2011-12 awards Download file

]]> http://hiv.bvcog.org/2011/01/201112_ryan_white_part_b_state.html http://hiv.bvcog.org/2011/01/201112_ryan_white_part_b_state.html Contractors Mon, 03 Jan 2011 16:37:46 -0600 Updated Questions and Answers for 2011 RFP The document below contains questions and answers pertaining to the 2010-2011 RFP (HIV 100710), including those from the Pre-Proposal Conference held November 3, 2010. This document is current as of November 16, 2010. This is the final Q&A document for this RFP.

Download file

]]> http://hiv.bvcog.org/2010/11/updated_questions_and_answers_1.html http://hiv.bvcog.org/2010/11/updated_questions_and_answers_1.html Tue, 16 Nov 2010 10:07:00 -0600 HSDA Listings and Contact Information Please use the following documents when referring individuals to services outside of the Central Texas HIV Administrative Service Area.

To determine which Health Service Delivery Area (HSDA) a given county is in, please refer to the following document.

HSDAs by County
Download file

For AA contact information for HSDAs outside of the Central Texas HIV Administrative Service Area, please use the following document.

Part B Contact Information
Download file

]]> http://hiv.bvcog.org/2010/11/hsda_listings_and_contact_info.html http://hiv.bvcog.org/2010/11/hsda_listings_and_contact_info.html Thu, 04 Nov 2010 11:16:20 -0600 2009 Epidemiology Profiles The document below includes the most current epidemiology profiles as compiled by the Texas Department of State Health Services.

Epi Profiles
Download file

]]> http://hiv.bvcog.org/2010/11/2009_epidemiology_profiles.html http://hiv.bvcog.org/2010/11/2009_epidemiology_profiles.html Resources Tue, 02 Nov 2010 15:52:58 -0600 RFP Questions and Answers The questions and answers received to date by BVCOG concerning the 2010 competitive RFP can be viewed here. This document is current as of October 29, 2010.

]]> http://hiv.bvcog.org/2010/10/rfp_questions_and_answers.html http://hiv.bvcog.org/2010/10/rfp_questions_and_answers.html Contractors Fri, 29 Oct 2010 09:26:56 -0600 Pre-Proposal Conference - Call-In Instructions For those who are interested in attending the Pre-Proposal Conference via conference call, the instructions can be downloaded here. This will be a web conference, so please make sure your systems are up to date on their flash, java, etc. prior to the conference to make sure you will be able to connect. If you have any questions, please contact Crystal Crowell.

]]> http://hiv.bvcog.org/2010/10/preproposal_conference_callin.html http://hiv.bvcog.org/2010/10/preproposal_conference_callin.html Contractors Fri, 29 Oct 2010 09:20:21 -0600 2009 Central Texas HIV/AIDS Client Needs Assessment Report Attached is the full report from the 2009 Central Texas HIV/AIDS Client Needs Assessment. The needs assessment was commissioned by the Brazos Valley Council of Governments, through the use of Ryan White Part B funds received from the Texas Department of State Health Services, and conducted by the Texas A&M School of Rural Public Health Center for Community Health Development. Please contact BVCOG's HIV/Health Services Program at 1-866-841-7288 with any questions.

Download the full report here

]]> http://hiv.bvcog.org/2010/10/2009_central_texas_hivaids_cli.html http://hiv.bvcog.org/2010/10/2009_central_texas_hivaids_cli.html Planning Reports Wed, 27 Oct 2010 09:18:45 -0600 Addendum to 2011-2012 RFP Below is an addendum for the RFP issued October 7, 2010.

If you have any questions, please submit then in writing to Crystal Crowell at ccrowell@bvcog.org.

Addendum to HIV No. 100110
Download file

]]> http://hiv.bvcog.org/2010/10/addendum_to_20112012_rfp.html http://hiv.bvcog.org/2010/10/addendum_to_20112012_rfp.html Mon, 25 Oct 2010 10:52:52 -0600 Updated Budget Amendment Form Please use the following document when submitting a budget amendment. If you have any questions, please contact Kristi Hanle at khanle@bvcog.org

Budget Amendment Form-October 2010
Download file

]]> http://hiv.bvcog.org/2010/10/updated_budget_amendment_form.html http://hiv.bvcog.org/2010/10/updated_budget_amendment_form.html Mon, 25 Oct 2010 10:43:45 -0600 Subcontractor Contact List The following agencies provide services in the Austin HSDA:

AIDS Services Austin
512-458-2437
http://www.asaustin.org

David Powell Clinic- CommUnity Care
512-978-9100
http://www.communitycaretx.org/david_powell_clinic_%E2%80%93_hiv_services_.html

Community Action, Inc.
(512)392-1161
http://www.communityaction.com/

Waterloo Counseling Center (mental health services ONLY)
512-444-9922

For services in the Bryan/College Station HSDA, please contact Project Unity at (979) 595-2900 or visit their website, http://www.projectunitytx.org/

Services in the Concho Plateau HSDA are provided by Shannon Supportive Health Services. For more information, please call (325) 481-8905.

For services in the Temple/Killeen HSDA, please contact Central Texas Support Services at (254) 778-2495.

For services in the Waco HSDA, please contact the Waco/McLennan County Public Health District at (254) 750-5499 or visit their website, http://www.waco-texas.com/cms-healthdepartment/page.aspx?id=65.

]]> http://hiv.bvcog.org/2010/10/subcontractor_contact_list.html http://hiv.bvcog.org/2010/10/subcontractor_contact_list.html General News Tue, 12 Oct 2010 13:48:58 -0600 FY2011 Competitive RFP PUBLIC NOTICE
Request for Proposals for Ryan White Part B, HIV Health and Social Services (State Services), and Housing Opportunities for Persons with AIDS (HOPWA)

On October 7, 2010, the Brazos Valley Council of Governments will release a Request for Proposals (RFP) for Ryan White Part B, HIV Health and Social Services (State Services), and Housing Opportunities for Persons with AIDS (HOPWA) funds to contract for the initial contract year of 2011-2012. Proposals are requested from eligible entities in the Central Texas HIV Administrative Service Area to provide health and social services to eligible persons living with HIV/AIDS. Eligible applicants must be public or private nonprofit health care or social service organizations doing business within one of the five Health Service Delivery Areas (HSDAs): Austin, Bryan/College Station, San Angelo, Temple/Killeen, and Waco.

A letter of intent is requested by November 5, 2010. To be considered, proposals must be received no later than 4:00 p.m. on November 18, 2010. A complete set of specifications and documents is available for download at http://hiv.bvcog.org or by calling (979) 595-2830.

Following are the documents necessary for completing the application. Any questions regarding this RFP should be made in writing and submitted to Crystal Crowell at ccrowell@bvcog.org

Guidance Document
Download file
Narrative Forms
Download file
Budget Forms
Download file

]]> http://hiv.bvcog.org/2010/10/fy2011_competitive_rfp.html http://hiv.bvcog.org/2010/10/fy2011_competitive_rfp.html General News Thu, 07 Oct 2010 16:45:08 -0600 Updated Monitoring Tools These are the most current versions of BVCOG's monitoring tools.

If you have any questions, please contact Kristi Hanle at khanle@bvcog.org

Clinical Tools
Clinical Case Management Client File Review Download file
Clinical Case Management File Review Download file
Medical Care Review Tool Download file

Programmatic Tools
Program and Clinical Monitoring-Policy Checklist Download file
Programmatic Monitoring Evidence Matrix Download file
Programmatic Site Visit Tool Download file
HOPWA Monitoring Evidence Matrix Download file
HOPWA Tools Download file
HOPWA Monitoring-Policy Checklist Download file
Mental Health Provider Tool Download file
Priority Assessment Tool Download file
Personnel File Review Download file

Data Management Tools
Data Management Tool Download file

Fiscal Tools
Fiscal Tool Download file

]]> http://hiv.bvcog.org/2010/10/updated_monitoring_tools.html http://hiv.bvcog.org/2010/10/updated_monitoring_tools.html Forms, Reports Thu, 07 Oct 2010 16:23:27 -0600 BVCOG Subcontractor Training Materials Below are the materials used during the BVCOG Case Management Subcontractor Training held July 22-23, 2010.

Agenda Download file

HRSA HAB Measures: Introduction
Presentation on HAB Measures Download file
HRSA HAB Measures Link Click here
ARIES Reporting Capabilities Chart Download file
HRSA HAB Measures Companion Guide Download file
Progress on Tier 1 Measures Download file

HRSA HAB Measures: A Clinical View
Presentation Download file

Quality Management Plans
QM Plans Presentation Download file
BVCOG QM Plan Sample Download file
BVCOG QM Work Plan Sample Download file
BVCOG QM Annual Evaluation Download file

Using Data in Quality Management
Presentation Download file
Data Review Activity Download file
Instructions for Creating Data Reports Download file

PDSA Cycles for Documenting Improvements
Presentation Download file
PDSA Documentation Form Download file

HIV Services Taxonomy
Taxonomy Download file
Taxonomy Quiz (with answers) Download file

Best Practices
Using Acuity and Transitioning Clients from Case Management to Self-Management, Presented by Central Texas Support Services, Temple
BVCOG Minimum Components Required for Policy Download file
CTSS Nonmedical CM Policy Download file
CTSS Acuity Level Policy Download file
CTSS Acuity Charting Tool Download file

Medication Adherence: Screening and Interventions for Improvement, Presented by Shannon Supportive Health Services, San Angelo
SSHS Medication Screening Policy Download file
SSHS Adherence Screening Tool Download file
SSHS Adherence Data Download file

Fostering Client Participation and Strategies for Successful Support Groups, Presented by Project Unity, Bryan
Support Group Flyer Download file
Lunch N Learn Flyer Download file

Internal QA/QI of Client Files, Presented by Community Action, Inc. of Hays, Caldwell, and Blanco Counties, San Marcos
Chart Review Section of QM Plan Download file
Quarterly Chart Review Form Download file

Needs Assessments, Care Plans, and Case Notes
DSHS Policy on Case Notes Download file
DSHS Policy on Case Notes - Appendix Download file
Care Planning Guidance Download file
Care Plan Example Download file
Case Note Documentation Download file
Case Notes Based on DSHS Policy Download file

]]> http://hiv.bvcog.org/2010/07/bvcog_subcontractor_training_m.html http://hiv.bvcog.org/2010/07/bvcog_subcontractor_training_m.html Contractors Thu, 29 Jul 2010 13:41:32 -0600 3Q RW 2009 Quality Report This table presents results for the time period October thru December 2009 (Ryan White Part B Third Quarter) showing the HRSA/HAB Tier 1 Clinical Performance Measures. Because services and client population vary widely in our provider angencies these also show great diversity. Please note additional comments below the chart.

Service Outcome Measures CA DPCHC PU SAAF CTSS WMCPHD
Medical Visits: Percentage of (served) clients with HIV infection who had 2 or more medical visits in an HIV care setting in the measurement year. 82.5% 83% 76.6% 46.9% 54.5% 93.2%
CD4 T-cell count: Percentage of (served) clients with HIV infection who had 2 or more CD4 T-cell counts performed in the measurement year. 88.2% 81.8% 65.6% 77.6% 40.6% 93.2%
HAART: Percentage of (served) clients with AIDS who were prescribed HAART. 95.8% 97.4% 15% 93.1% 95.6% 100%
PCP Prophylaxis: Percentage of (served) clients with HIV infection and a CD4 T-cell count below 200 cells/mm who were prescribed PCP prophylaxis. 93.8% 91.7% 31.6% 87.5% 80% 100.0%
ARV Therapy For Pregnant Women: Percentage of (served) pregnant women with HIV infection who are prescribed antiretroviral therapy. 100% 60% [100%] 50% N/A N/A N/A
Our service providers have been tracking statistics on these five quality measurements for more than a year. The agencies now have a good understanding of what data is required to capture these statistics, but some of the reporting parameters include clients no longer served by the agency and exclude those who have recently entered into care with the agency. The ARV Therapy For Pregnan Women measure has proved to be challenging both because of numerous restrictions on who is counted and the extremely low client count (this quarter a total of 13 women are tracked in the six provider organizations). Results in brackets reflect the provider's assessment of the reported measure. In spite of these challenges, all of our contractors continue to improve their performance in these areas. ]]> http://hiv.bvcog.org/2010/02/quarter_three.html http://hiv.bvcog.org/2010/02/quarter_three.html Reports Thu, 11 Feb 2010 15:06:11 -0600