Reallocation Request Form
Please use the following form for all reallocation requests. When complete please send the form to Courtney McElhaney, cmcelhaney@bvcog.org, and Kristi Hanle, khanle@bvcog.org.
April 15, 2009
March 17, 2009
BVCOG HIV Program Policies
BVCOG HIV Program policies and procedures were last updated in August 2008. This includes policies and procedures for the Administrative Agency and HIV subcontractors regarding contracts, monitoring, planning, and data management. To download the policies, click here.
January 22, 2009
2008 Needs Assessment Report
In the summer of 2008, an update to the 2006 needs assessment was conducted. This update is composed of a focus group and key informant interviews and covers people living in the Bryan - College Station, Concho Plateau, Temple - Killeen, and Waco HSDAs.
The focus of the assessment is to learn the factors that get people in to and help them stay in medical care. Participants were recruited based on having been considered out of care at some point, or having dropped out of care at any point.
2008 Needs Assessment Download File PDF
October 16, 2008
Community Input Plan
The following is the BVCOG Community Input Plan, revised and updated for 2008. Some of the input methods include use of a toll free number (866-841-7288), use of pre-site visit client satisfaction questionnaires, site visits with providers (including key informant interviews with staff and clients, and file reviews), electronic distribution of materials, and public hearings.
If you would like to join the distribution list for community input announcements, please email cmcelhaney@bvcog.org. This web site will host community input announcements and information out for comment.
Download file PDF
April 18, 2008
SAMISS
Following are the scoring tools for the Substance Abuse and Mental Illness Symptoms Screener
SAMISS scoring key Download file (MS Word)
SAMISS manual scoring instrument Download file (MS Excel)
SAMISS electronic scoring instrument Download file (MS Excel)
Presentation from Nick Curry, M.D., M.P.H., FACPM, on Mental Health, Substance Abuse, and HIV - Relationships and Outcomes. Download file PDF
If you do not have Microsoft Excel, you can download a free version from http://www.openoffice.org
Visit the DSHS website http://www.dshs.state.tx.us/hivstd/qm/documents.shtm for all the SAMISS documents including the Spanish translation.
February 29, 2008
2008-2009 Ryan White Part B Awards
The Brazos Valley Council of Governments has awarded the following funds for the provision of HIV/AIDS services in each of the five HIV service delivery areas (HSDAs) of the Central Texas Planning Area:
Austin HSDA
Four agencies in the Austin HSDA were awarded a total of $1,007,564 in the following service categories:
Outpatient Ambulatory Health Services $772,564
Mental Health Services $70,000
Oral Health Care $80,000
Health Insurance Premium and Cost Sharing Assistance $20,000
AIDS Pharmaceutical Assistance - Local $65,000
The following agencies were awarded funding:
City of Austin Community Care Services Department
Outpatient Ambulatory Health Services $671,455
AIDS Pharmaceutical Assistance - Local $53,000
AIDS Services of Austin
Oral Health Care $80,000
Waterloo Counseling Center
Mental Health Services $70,000
Community Action, Inc.
Outpatient Ambulatory Health Services $101,109
Health Insurance Premium and Cost Sharing Assistance $20,000
AIDS Pharmaceutical Assistance - Local $12,000
Bryan-College Station HSDA Project Unity was awarded a total of $279,458. Services will be conducted by AIDS Services of Brazos Valley, which is part of Project Unity, for the following service categories:
Case Management - Non-Medical $160,252
Medical Case Management $38,706
Outpatient Ambulatory Health Services $38,500
AIDS Pharmaceutical Assistance-Local $14,500
Oral Health Care $15,000
Medical Transportation $3,000
Health Insurance Premium & Cost Sharing Assistance $6,500
Mental Health Services $2,000
Substance Abuse Services - Outpatient $1,000
Concho Plateau HSDA San Angelo AIDS Foundation received an award of $179,775 in the following service categories:
Case Management - Non-Medical $21,000
AIDS Pharmaceutical Assistance-Local $22,000
Oral Health Care $11,574
Outpatient Ambulatory Health Services $106,686
Mental Health Services $3,500
Health Insurance Premium & Cost Sharing Assistance $15,015
Temple HSDA United Way of the Greater Fort Hood Area received $302,845. Central Texas Support Services, an agency of UWGFH, will provide services in the following categories:
Case Management - Non-Medical $143,500
Outpatient Ambulatory Health Services $16,832
AIDS Pharmaceutical Assistance - Local $76,831
Oral Health Care $19,000
Health Insurance Premium & Cost Sharing Assistance $46,682
Waco HSDA The Waco-McLennan County Public Health District was awarded $346,558 for the following service categories:
Outpatient Ambulatory Health Services $56,000
Case Management - Non-Medical $98,558
Medical Case Management $80,000
AIDS Pharmaceutical Assistance - Local $30,000
Oral Health Care $54,000
Health Insurance Premium & Cost Sharing Assistance $25,000
Mental Health Services $3,000
2008-2009 State Services Awards
The Brazos Valley Council of Governments has awarded the following funds for the provision of HIV/AIDS services in each of the five HIV service delivery areas (HSDAs) of the Central Texas Planning Area:
Austin HSDA
Four agencies in the Austin HSDA were awarded a total of $476,909 in the following service categories:
Outpatient Ambulatory Health Services $102,729
Mental Health Services $20,000
Health Insurance Premium and Cost Sharing Assistance $57,000
AIDS Pharmaceutical Assistance - Local $21,837
Case Management - Non-Medical $238,699
Food Bank/Home Delivered Meals $10,000
Non-Medical Transportation Services $26,644
The following agencies were awarded funding:
City of Austin Community Care Services Department
Outpatient Ambulatory Health Services $102,729
Mental Health Services $20,000
AIDS Pharmaceutical Assistance - Local $21,837
AIDS Services of Austin
Health Insurance Premium and Cost Sharing Assistance $57,000
Community Action, Inc.
Case Management - Non-Medical $238,699
Food Bank/Home Delivered Meals $10,000
Non-Medical Transportation Services $26,644
Bryan-College Station HSDA Project Unity was awarded a total of $69,763. Services will be conducted by AIDS Services of Brazos Valley, which is part of Project Unity, for the following service categories:
Case Management - Non-Medical $46,698
Medical Transportation $17,795
Food Bank/Home Delivered Meals $5,000
Concho Plateau HSDA San Angelo AIDS Foundation received an award of $59,020 in the following service categories:
Case Management - Non-Medical $44,467
Medical Transportation $9,553
Food Bank/Home Delivered Meals $5,000
Temple HSDA United Way of the Greater Fort Hood Area received $74,401. Central Texas Support Services, an agency of UWGFH, will provide services in the following categories:
Case Management - Non-Medical $60,502
Non-Medical Transportation $10,818
Food Bank/Home Delivered Meals $3,081
Waco HSDA The Waco-McLennan County Public Health District was awarded $86,002 for the following service categories:
Case Management - Non-Medical $37,793
Oral Health Care $10,000
Non-Medical Transportation $18,249
Food Bank/Home Delivered Meals $19,960
August 22, 2007
2008-2009 Proposed Allocations
The following PDF files contains the proposed Ryan White Part B and State Services allocations for the Central Texas HIV/AIDS Planning Area. Today, August 22, 2007, begins a 30 day comment period. Please email comments or suggestions to chamilton@bvcog.org, or use the anonymous feedback form located at http://hiv.bvcog.org/feedback.html. You may also contact Christopher Hamilton at 979-595-2830 (or toll free 866-841-7288). Comments must be received by September 22, 2007.
08-09_CTHPA_Proposed_Allocations.pdf This has been rescinded, and an update is below
Download file PDF 20 KB Updated allocations as of September 6, 2007
All amounts listed are based on a level funding scenario and are subject to change based on the actual award to the State of Texas and the DSHS allocations to each HSDA.
Ryan White funding year: April 1, 2008 - March 31, 2009
State Services funding year: September 1, 2008 - August 31, 2009
HOPWA funding year: February 1, 2008 - January 31, 2009
July 08, 2007
2007 Public Hearings
Public Hearings for the Central Texas HIV/AIDS Planning Area Comprehensive Services Plan 2007-2009 will be conducted at the following locations and times.
Austin HSDA: Wednesday, July 11, 2007 at 6 p.m. at One Texas Center 3rd floor conference room (300), located at 505 Barton Springs, Austin, TX 78704
Concho Plateau HSDA: Thursday, July 12, 2007 at 6 p.m. at St. Paul's Presbyterian, meeting in the gym, 11 N Park St, San Angelo, TX 76901
Temple - Killeen HSDA: Monday July 16, 2007 at 6 p.m. at the DSHS Regional Office, conference room, located at 2408 South 37th Street, Temple, TX 76504
Waco HSDA: Tuesday, July 17, 2007 at 6 p.m. - Metropolitan Community Church, downstairs education rooms, at 1601 Clay Avenue, Waco, TX 76703
Bryan - College Station HSDA: Thursday, July 19, 2007 at 6 p.m. at the Brazos Valley Council of Governments, Board Room, Center for Regional Services Building, located at 3991 East 29th Street, Bryan, TX 78702
June 19, 2007
2007 Comprehensive Plan
Following is the Comprehensive HIV Services Plan for the Central Texas Planning Area 2007-2009
Download file PDF 300KB
March 29, 2007
2007 Comprehensive Plan Draft - Public Comment
The following link is for the 2007 Central Texas HIV/AIDS Planning Area Comprehensive Plan Draft. Today, March 29, 2007, opens a 30 day comment period on the draft linked to below. To submit comments, suggestions, or questions, please contact Christopher Hamilton (chamilton@bvcog.org), telephone 979-595-2801 x2225 or tollfree 866-841-7288. You may also submit via the web anonymously at http://hiv.bvcog.org/feedback.html. Please submit all comments related to this draft plan no later than April 29, 2007.
Section 1 contains data about the population, the needs assessment findings, how the care system functions at present, and resources available.
Section 2 describes where we want to go, where we would like the system to move to.
Section 3 contains the goals and objectives on reaching the desired system of care.
Section 4 describes how we will monitor our progress in moving to the desired system of care.
Download file PDF 1.21 MB
December 12, 2006
Planning for Change Presentation
Following is information from the DSHS HIV/STD Conference presentation by Christopher Hamilton, "Planning for Change: Ryan White Services in Texas"
Power Point Slides from presentation PDF
(presented 12.12.06)
Links to resources for the RWTMA 2006
GAO-05-841T "Ryan White CARE Act - Factors That Impact HIV and AIDS Funding and Client Coverage" PDF
GAO-06-703T "Ryan White CARE Act: Changes Needed to Improve the Distribution of Funding" PDF
Institute of Medicine - Measuring What Matters: Allocation, Planning, and Quality Assessment for the Ryan White CARE Act read online in HTML for free
Public Financing and Delivery of HIV/AIDS Care: Securing the Legacy of Ryan White read online in HTML for free
September 29, 2006
Town Hall Meetings 2006
BVCOG will host town hall meetings around the Central Texas HIV Planning Area staring Monday, October 2. These meetings are to get input for the 2007-2008 Allocations and for the Comprehensive Plan that will be for 2007-2009.
Waco HSDA:
Monday, October 2, 2006. 12 p.m. and 7 p.m. Metropolitan Community Church, 1601 Clay, Waco, TX 76703
Waco Slides PowerPoint Slides PDF
The 30 day comment period for Waco HSDA opened October 2, 2006
Temple - Killeen HSDA:
Tuesday, October 3, 2006. 12 p.m. and 6 p.m. The noon meeting will be at the Bell County Human Services offices conference room, 201 E Avenue D, Killeen, TX 76541.
The 6 p.m. meeting will be in R114 of the Education Building at Scott & White Hospital, 31st Street, Temple, TX 76504.
Temple-Killeen Slides PowerPoint Slides PDF
The 30 day comment period for Temple - Killeen HSDA opened October 3, 2006
Concho Plateau HSDA:
Wednesday, October 4, 2006. 12 p.m. and 6 p.m. St. Paul's Presbyterian Church, 11 N Park Street, San Angelo, TX 76901.
Concho Plateau Slides PowerPoint Slides PDF
The 30 day comment period for Concho Plateau HSDA opened October 4, 2006
Bryan HSDA:
Monday, October 16, 2006. 12 p.m. and 6 p.m. Center for Regional Services / Brazos Valley Council of Governments board room, 3991 E. 29th Street, Bryan, TX 77802
Bryan - College Station Slides PowerPoint Slides PDF
The 30 day comment period for Bryan - College Station HSDA opened October 16, 2006
To submit feedback/input via web form, go to the community input link.
September 11, 2006
2007 Service Category Priorities
The following service category priorities for the Central Texas HIV/AIDS Planning Area have been set. The 30 day comment period opened July 30, 2006 and ended August 30, 2006.
Methodology for setting priorities Download file PDF
Austin HSDA Priorities Download file PDF
Bryan - College Station HSDA Download file PDF
Concho Plateau HSDA Download file PDF
Temple - Killeen HSDA Download file PDF
Waco HSDA Download file PDF
July 13, 2006
2006 CTHPA Needs Assessment Report
The 2006 Central Texas HIV Planning Area Needs Assessment Report is complete. Following are the links to download the reports, in PDF format. For the Austin HSDA, please reference the report compiled by the Austin Title I Comprehensive HIV Planning Council. For the other HSDAs listed, each file contains the epidemiology and survey results from the entire planning area and then a portion devoted to the specific HSDA referenced.
2006 Needs Assessment Report Download file PDF (8 MB)
Austin HSDA - Please reference the 2005 Needs Assessment Report at the web site for the Austin Area Comprehensive HIV Planning Council.
Bryan - College Station HSDA report portion Download file PDF (1.46 MB)
Concho Plateua HSDA report portion Download file PDF (1.32 MB)
Temple - Killeen HSDA report portion Download file PDF (1.39 MB)
Waco HSDA report portion Download file PDF (1.56 MB)
April 14, 2006
Approved Allocations for 2006-2007
The Central Texas HIV Planning Council approved the Ryan White allocations for 2006-2007 at its meeting on November 15, 2005 and the SS allocation for 2006-2007 at its April 11, 2006 meeting.
March 31, 2006
KFF Panel on ADAP
The Kaiser Family Foundation held a panel discussion on March 28, 2006 in which ADAP was discussed. Dwayne Haught, director of the Texas ADAP THMP, was a panelist.
Slides from the presentation as well as other materials presented may be found at the Kaiser Family Foundation website http://www.kff.org/hivaids/hiv033006pkg.cfm
Additionally, the video and podcast are available for download at http://www.kaisernetwork.org/health_cast/hcast_index.cfm?display=detail&hc=1686
March 30, 2006
DSHS Announcement of Planning Changes
The following PDF is the announcement from Ann Robbins at DSHS regarding the changes to planning process for Title II in Texas.
Download file PDF
Following is the text of the announcement:
March 10, 2006
State Services 2006-2007 Allocations from DSHS
Overall, the Central Texas Planning area went down 0.72% from 2005.
Austin HSDA: down 2.00%
Bryan-College Station HSDA: up 0.74%
Concho Plateau HSDA: down 0.80%
Temple-Killeen HSDA: up 1.33%
Waco HSDA: up 2.49%
This Excel file contains the amounts for all HSDAs in Texas. BVCOG will release the RFA for contractors after the Planning Council has made adjustments to allocations to reflect the amounts from DSHS.
February 17, 2006
State Services Formula Data
From Ann Robbins at DSHS,
"I know some folks have been interested in the use of client data in the formula allocation for state services for 2007 (sept 2006 - august 2007) given the rawness of ARIES data and the issues with imports that we have. In light of this, the formula was run with client data from 2004 (specifically, the months of January, August and December of 2004). These data are more stable"
February 15, 2006
Medicare Part D Case Manager Training
The Brazos Valley Council of Governments HIV Administrative Services held a training for case managers on February 13, 2006. Dwaye Haught, Director of the Texas HIV Medication Program, presented an overview of the program. Norma Almanza, from the Texas Department of Insurance, discussed issues related to enrollment and the waiver process. Elizabeth Bowlin, Pharmacist with Walgreens, added information from the standpoint of the pharmacy.
The following link is to listen to the audio from the presentations. It is an MP3, 11 MB in size. You may right click on the following link to download and save, or regular click to listen now.
Click here to see the other Medicare Rx (Part D) resources available
November 14, 2005
Medicare Part D Resources
Below are links to resources about the Medicare Rx / Part D prescription drug program.
° HRSA and how part D pertains to HIV and Ryan White
° HIV Medicine Association PDF file - an enrollment toolkit specifically for HIV/AIDS
° Official web site for people with Medicare from the Department of Health and Human Services, Centers for Medicare and Medicaid Services
° Download file PDF FAQ Sheet from the Texas Department of State Health Services
° Link to the Texas HIV Medication Program home page. They will have updates regarding MCR part D.
° DSHS - THMP presentation on Medicare Part D - by THMP Manager Dwayne Haught Download file PDF
° DSHS - Medicare Part D manual and FAQ
° HRSA CARE Action Newsletter from October 2005 includes some good information regarding the program, visit http://hab.hrsa.gov/publications/october2005/
° Some patients have experienced problems in obtaining medications at the pharmacy due to computer problems. A list of "what-if" scenarios has been compiled. The PDF can be downloaded here.
° The Treatment Access Expansion Project has provided a list of resources for HIV and Medicare Part D.
° Texas Medicare Rx - a web site specifically for Texas residents and Medicare Part D issues.
° Texas HHSC press release announcing the decision for the Texas Medicaid to continue to fill prescriptions for dual eligibles that are having trouble filling perscriptions under their new Part D plan.
° A Word document that has many links to Medicare websites and publications Download file
° Case Manager Talking Points from NASTAD
° Case manager training and presentations on February 13, 2006
° 03.22.06 The Center for Medicare and Medicaid Services are adding 1.2 Million additional people automatically to the prescription drug program, Part D. Read the CMS Announcement
° 04.26.06 CMS issues policy to protect beneficiaries from changes to a drug plan formulary. A drug plan could change its forumlary with 60 days notice to a beneficiary, but the person would be stuck with the plan until the next open enrollment period. The policy now says "No beneficiaries will be subject to a discontinuation or reduction in coverage of the drugs they are currently using." It says an insurer can remove a drug from its formulary, increase copayments for a drug or impose new coverage restrictions "only if enrollees currently taking the affected drug are exempt from the formulary change for the remainder of the plan year."
See the articles at Kaiser Family Foundation or NY Times
° 05.31.06 This is an update from DHHS-CMS. The key messages:
° If you serve Medicare patients, you need to obtain a National Provider Identifier;
° For FQHCs and RHCs that serve Medicare patients where Medicare Advantage (managed care) plans are available to patients in your area, there are steps you must take to continue receiving reimbursement for serving them;
° If you offer pharmacy services to Medicare patients, you need to sign contracts with Medicare Part D plans to obtain reimbursement;
° If you offer pharmacy services, you can save up to 77% on drug and supply costs by signing up with 340B and the Prime Vendor.
Download file PDF
° 06.12.06 The HIV Medication Association (HIVMA) published their last newsletter with an article about exceptions and appeals for Medicare Part D. Download file PDF - this is the page taken from the Spring 2006 HIVMA newsletter. It has some very good information about the appeals and exceptions process.
° 08.03.06 The Kaiser Family Foundation Published a new report: The Role of Part D for People With HIV/AIDS: Coverage and Cost of Antiretrovirals Under Medicare Drug Plans. Visit the web site to download a free PDF of the report.
October 27, 2005
Ryan White Title II Allocations for Texas
The Ryan White Title II allocations for grant year 2006-2007 are now available.
The following Excel file contains the awards amounts for all planning areas in the State of Texas.
Download file
Overall, the Central Texas Planning area went down 1.99% from 2005.
Austin HSDA: down 5.00%
Bryan-College Station HSDA: up 1.56%
Concho Plateau HSDA: down 3.87%
Temple-Killeen HSDA: up 0.16%
Waco HSDA: up 1.91%
September 01, 2005
2003 Continuum of Care
The following is the 2003 Continuum of Care.
Download file PDF - 14.6 MB
2003 Comprehensive Plan
The following PDF is the Comprehensive Plan for the central Texas HIV planning area. It was completed in 2003.
Download file PDF - 1.68 MB
2003 Needs Assessment
The following PDF document is the needs assessment for the central Texas HIV planning area. It was conducted in 2003.
Download file PDF - 989KB